Step-by-Step Guide to Register a Private Limited Company in Singapore

Why Choose Singapore to Register Your Business

Starting a business in Singapore can feel like assembling a complex machine with many moving parts. But when each piece is in the right place, everything works smoothly and with purpose. Many entrepreneurs choose Singapore because of its transparent business regulations and the straightforward company registration process.

If you want to register a private limited company in Singapore, this guide will walk you through every step. You will learn how to choose a business name, define your business type, assign key roles, and complete essential legal requirements with confidence. Each step connects seamlessly to the next, much like tools in a well-organised workshop.

This guide also explains why many business owners choose to outsource accounting in Singapore. By relying on professional services to manage reports and compliance, running your company becomes simpler and more efficient. Follow this guide carefully, and you’ll navigate the process with focus and clarity.

Choose a Company Name That Follows the Rules

Begin the process by selecting a name that fits within the rules. The name must differ from existing ones and cannot contain improper words. It should be easy to read and spell.

• Choose a name that is not already used
• Avoid words like finance or media unless approved
• Reserve the name with ACRA for sixty days

Once you receive approval, register your company within the allowed time. A good name reflects the purpose of your business and helps others recognise your company efficiently.

Define Your Business Activity with an SSIC Code

Each company in Singapore must declare its main activity. The Singapore Standard Industrial Classification, or SSIC, helps the government group businesses into the correct category.

• Use the SSIC list to locate the code that fits your work
• Select the code that closely matches your main activity
• Some codes may need other approvals before you proceed

The SSIC code keeps your business grouped correctly for tax and legal purposes. Choosing the right one avoids confusion and delays later.

Prepare the Company’s Constitution Document

You must write a document called the company constitution. It combines the Memorandum and Articles of Association. It outlines how your company works and what rules everyone must follow.

• Include your company’s purpose and the way it operates
• Write the rules about directors, shares, and meetings
• Use ACRA’s sample or draft your own version

The constitution guides the company and gives structure to how decisions happen. Everyone involved refers to it when in doubt.

Add Shareholders and Decide Share Amounts

Your company must have at least one shareholder. You can include individuals or companies. Decide how many shares each one receives and create a written agreement.

• List at least one shareholder to begin
• Divide shares and write a clear agreement
• Issue a minimum of one share when you start

A solid agreement between shareholders prevents confusion and helps the company operate smoothly from the beginning.

Appoint a Director Who Lives in Singapore

Each company must have one director who lives in Singapore. The director must be old enough and legally allowed to stay in Singapore.

• The director must be at least eighteen
• They must be a citizen, permanent resident, or hold a valid pass
• Foreign companies must assign a local director

The director carries out business responsibilities and keeps the company on the right path. This role must be assigned with care.

Use a Real Address in Singapore for Registration

Every company must provide a real address in Singapore where letters and documents can be sent. The address must be a workplace, not a mailbox.

• Pick a location in Singapore that can receive mail
• Use your business place or an approved home office
• Update ACRA if the address changes

Your company’s address helps banks, agencies, and others reach you for any official matter. Keeping this detail correct is essential.

Submit All Documents and Get the Incorporation Certificate

Once you have collected your name, SSIC code, roles, address, and constitution, upload them to ACRA’s online system. After approval, you will receive a certificate that proves your company has been formed.

• Submit everything online through ACRA
• Sign where required and pay the registration fee
• Get your incorporation certificate through email

This certificate shows that your company exists officially. You can request a printed version later if needed.

Receive Your Company Business Profile

After registration, download your company’s business profile. It shows all your company’s information, such as its number, name, activities, and key people.

• The profile includes your Unique Entity Number
• It lists your company’s address and business activity
• It shows directors, shareholders, and the secretary

You may need this document when opening a bank account, signing contracts, or sharing company details with partners.

Appoint a Company Secretary Within 6 Months

Within six months of registering, your company must appoint a secretary who lives in Singapore. The secretary helps with reports, filings, and other duties.

• The secretary must understand corporate rules
• Choose someone who lives in Singapore
• Assign this role without delay

The secretary’s work keeps your company in line with legal duties. Many firms outsource accounting in Singapore, which often includes secretarial support.

Decide If You Need an Auditor

Not all companies need to hire an auditor. Small companies may skip this if they meet certain conditions. You must check if your company requires one.

• Appoint an auditor if required within three months
• You may avoid this step if your income and assets are under set limits
• Maintain neat records, whether you need an audit or not

This step helps businesses stay on track with reporting. If your business grows, the audit requirement may apply later.

Open a Bank Account with a Resolution

After forming your company, you must open a bank account for business use. The directors must hold a meeting and agree to open the account.

• Write a resolution to approve the bank account
• Bring all required papers, including identification
• Visit the bank with the directors if asked

Opening a business account keeps company funds separate from personal ones. It also helps manage payments, income, and tax filings correctly.

Conclusion

Forming a private limited company in Singapore becomes much easier when you follow each step carefully. By completing the proper forms, assigning key roles, and adhering to government requirements, you build a strong and compliant company. Every task has a purpose—choosing a company name, selecting the SSIC code, appointing a director, and preparing legal documents all ensure your business runs smoothly. Staying organised also helps you avoid mistakes that could cost time and effort later.

If these steps feel overwhelming, many businesses choose to register a private limited company in Singapore with professional assistance. They also often outsource accounting in Singapore to handle financial reporting and compliance. This allows them to focus on growing their business while staying in full control.